- obtained and processed fairly
- kept only for specified, explicit and legitimate purposes
- not used in a manner incompatible with purpose for which it was provided
- protected against unauthorised access, alteration, disclosure or destruction or unlawful processing
- accurate, complete and, where necessary, kept up to date
- adequate, relevant and not excessive in relation to the purpose for which the data was collected
- not kept for longer than is necessary
- disclosed to the data subject on request and corrected or destroyed where they so request.
The Acts also provide that a “duty of care” is owed to data subjects, which means that those controlling or processing the data should take care that their activities do not cause damage or distress to the people concerned by, for example, maintaining inaccurate information on our files, or disclosing personal data to someone who is not entitled to this data.
- You may not access any personal data records or databases for your own purposes, or for your friends or family. This is a serious offence.
- If you plan to use personal data for a new business purpose, you must first obtain formal permission from the Data Protection Officer.
- If a third party requests any personal data, you must always validate the identity and authority of the third party to ensure that he or she is entitled to the information and you must ensure that any disclosure is permissible under this policy.
- to implement Data Protection training and awareness for staff ;
- to advise Directors on any relevant Data Protection issues;
- to supervise the application of the Data Protection Acts;
- to review and update the Data Protection Code of Practice / Data Protection Policy as necessary;
- to undertake any necessary coordinated consultation and be the primary contact for all consultation with any other body regarding any new development in Data Protection e.g. any new EU Regulation on Data Protection;
- to be the primary contact for all Data Protection matters with Data Protection Commissioner, including reporting to Data Protection Commissioner on Data Protection breaches;
- to ensure requests for personal data submitted to Torc are processed in a timely manner by the appropriate person;
- to receive complaints and respond if anyone in Torc is not happy with how the Data Protection Code of Practice is being applied;
- to receive complaints and respond if any data subject believes that their request for personal data has not been processed appropriately;
- following a formal evaluation of the request, which approves it as valid, to ensure requests from other organisations for access to personal data in Torc’s possession are processed in a timely manner by the appropriate person.
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